How Tours Work

Deposits, Final Payments & Cancellation Penalties:

North American Coach Tours

• $350 deposit per person
• Final payment due no later than 60 days prior to departure

International, Ocean Cruises & Air Inclusive Tours

• $700 deposit per person
• Final payment due no later than 120 days prior to departure

River Cruises & Specialty Tours

$1000 deposit per person

Final payment due no later than 180 days prior to departure

*Any request for name substitution represents a cancellation and release of space. Any substitutions accepted represent new bookings subject to the rates available at the time of substitution.

*It is recommended that clients purchase comprehensive travel insurance at time of booking.

Luggage: Passengers are allowed one large bag to be handled by WestWorld Tours, as well as one carry-on bag (12” x 11” x 6”) and should be soft sided (backpack or tote) to fit in the small overhead compartment. The overhead compartments are smaller on a motorcoach than on a plane. All personal belongings and baggage are at all times carried at the passenger’s own risk. Baggage insurance is recommended. Most airlines will charge baggage fees.

Fuel Surcharges: Fuel surcharges shown or included in pricing are accurate at the time of printing but are subject to change up until the time of departure.

Aircraft Seating: Generic advanced seating is completed by the airline and is grouped in the back of the plane. Individual seat selection is not permitted. You may not always be seated with your travel companion. Group air when offered is an option. 

Travellers needing special assistance: Persons requiring assistance must be accompanied by a companion who will be fully responsible for their needs while on tour.

Hotels: Requests for specific room designations (non-smoking, near the elevator, etc.) cannot be guaranteed. WestWorld Tours will do our best to accommodate requests, however, we cannot be held responsible for requests not realized.

Itinerary: Itinerary including times, attractions and accommodations are subject to change without notice.

Singles: We will endeavor to accommodate requests for a travelling companion but cannot guarantee.

Seating: A seat rotation is in place, whereby passengers will change seats so that all will enjoy a variety of views. Singles or triples will not be guaranteed a seat to themselves on the motorcoach.

Smoking & Alcohol: Smoking (including e-cigarettes), alcohol and cannabis are not permitted on the motorcoach. Smoking hotel rooms are not always available.

Errors: Every precaution is taken when preparing brochures, however, errors can occur and as such all information is subject to change.

Photos: Many pictures are taken by staff and passengers and used for promotions and advertising. Inform your tour director if you do not want to be in any photos otherwise we assume you have granted us the right to use your image.

 Not Included:

• Gratuities for Tour Director and Driver are voluntary and should be extended on an individual basis; not as a group. Cruise gratuities not included unless otherwise specified.
• Meals other than those listed on the itinerary.
• Personal expenses.
• Extra costs incurred due to delays or interruptions caused by weather or other circumstances beyond our control.
• Any product or service not specifically stated as included in any WestWorld Tours documents, printed or digital.

Tour Operator’s Responsibility:

• WestWorld Tours, its agents and representatives shall not be liable for non-performance by any third party person or company. All arrangements and matters connected with these tours are subject to change without notice. In the event of cancellation of a tour, responsibility is limited to full refund of the monies paid to WestWorld Tours.
• WestWorld Tours shall not be responsible for any delay, inconvenience, injury, accident, expense or loss regardless of cause.
• WestWorld Tours is not liable or responsible for any arrangements made independently. WestWorld Tours assumes no responsibility for costs or fees you incur for independent arrangements not booked through WestWorld Tours, inclusive of, but not limited to, airline, hotel, excursions and travel protection related charges.
• WestWorld Tours reserves the right to reject any person as a member of the tour at any time before or during the tour if WestWorld Tours deems their behaviour to be in conflict with the best interest of the tour. Responsibility and liability will be limited to a refund of the unused portion of the tour.

Please 'Click Here' for a full list of our Terms & Conditions.